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Protect your family history

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  • Originally published July 21, 2008 at 3:35 p.m., updated July 21, 2008 at 3:35 p.m.

Most genealogists and family historians use some type of computer program to store their pedigree charts, family group sheets, research files, worksheets, photographs, and copies of original documents.

Many have spent thousands of hours researching and entering the data into a computerized database such as Family Tree Maker, Roots Magic, Legacy, Master Genealogist, Reunion, PAF or another program.

There is, however, a chance that all this work can be lost through electrical outages, lightning strikes, computer blackouts, and other perils that can completely wipe out all the files in a database, leaving the researcher with nothing but a blank computer screen.

Conscientious genealogists and family history researchers consistently backup their data. Here are a few suggestions for accomplishing this most important safeguard for your files.

Computer system backup

Most genealogy computer programs offer to back up your data to a unique file on your computer, usually when you are shutting down the program. This only takes a few moments but saves your data and the backup can restore you to exactly where you were in case the data is zapped. If this is not an option, go to the file menu and look for “backup” or “export.” It is often the “export GEDCOM file.”

Another type is a complete system backup where you copy your entire system to a CD or another disk drive. There are now flash drives in various sizes ranging from gigabytes to terabytes and can be plugged into a USB outlet on your computer. They are very handy because they are about the size of a package of gum and can be taken with you in your pocket.

On-network backups

Numerous companies now offer inexpensive and secure data backup services for your data on their computer servers. This is a safe and inexpensive way to make sure your data is protected since it is stored in sites away from your physical facility. One of the most popular backup services is Mozy, available through the Ancestry store for $4.95 a month. Your files are secure at all times and you can add to the data at any time. In fact, you can add your entire computer system if you so desire.

Another option is to make a GEDCOM of your genealogy database and e-mail it to yourself and other family members. If you send it to Ancestry.com, they will store it under “My Ancestry” where you and collaborating genealogists, can enter data. Finally, burn your GEDCOM files to a CD and store it in a safe-deposit box outside your home for safekeeping.

DO NOT LOSE IT

Consider the consequences of losing all you have entered into your computer program and do not wait until “one of these days” to backup your research. Take that simple step each time you start to close your program and periodically make current GEDCOMS to share with family members.

Happy Researching.

Mail query, along with a self-addressed, stamped envelope for a reply to: Relatively Speaking, c/o Victoria Advocate, P.O. Box 1518, Victoria, TX 77902. VCGS members will research queries requiring extensive study.



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