Victoria County Clerk's office to upgrade records management system
June 1, 2010 at 1:01 a.m.
OTHER COURT ACTION
On Tuesday, the Victoria County Commissioners Court took the following actions:
Approved the county's investment policy.
Approved a grant bid exemption for emergency building repairs at the sheriff's office.
Approved a service agreement with Smiths Detection for the courthouse X-ray machine.
Approved a memorandum of understanding with the City of Victoria for the 2010 Edward Byrne Memorial Justice Assistance grant program.
Approved a funding agreement with the Texas Department of Transportation for a bridge project on Arnold Road.
Approved payment of $10,000 to the Inez Volunteer Fire Department for purchase of pumper/tanker truck. The funds will come from a budget item set aside to assist the county's volunteer fire departments.
Victoria County is replacing the outdated records management system in the county clerk's office.
On Tuesday, county commissioners approved the purchase from Manatron, Inc.
Implementation of the system, support services and software cost $97,406. In addition, equipment purchase and maintenance fees brought the total expenditure to $106,200.
The county clerk's office handles a wide variety of records and documents including, among others, deeds, birth and death certificates, wills and probate and marriage licenses.
The new system will automate some procedures currently performed manually.
John Sestak, the county's information technology director, recommended the upgrade, telling commissioners the current system was installed in 1998.
The new system will work with current technology like e-docket and e-filing, Sestak said.
Conversion to the new system is scheduled to begin in July and be completed by November, Sestak said.